6 nights room and board (double occupancy for teens and single occupancy for adults)
All meals and breaks (excluding state-organized meals and events)
DC-area site visits and program materials
All refund requests must be made by providing written notice to Council by Friday, March 7, 2025 at noon ET. Your refund request must include the order number and reason for requesting a refund. If your request is received by Friday, March 7, 2025 at noon ET with the required information, you will receive a refund in full.
After Friday, March 7, 2025 at noon ET , Council will not refund any amounts paid by you to Council. You may have the option to transfer your registration to another attendee. Council will have the option to either accept or deny the transfer. Council will not be liable for any transfer of fees or payments from one attendee to another attendee.
Hotel Check-In is at 4 p.m.
Hotel Check-Out is at 12 p.m.
Yes. National 4-H Council team will work with the Hyatt Regency Bethesda and any other venues where food and beverage will be served as part of CWF’s scheduled activities to ensure appropriate accommodations are made.
Youth delegates will have the opportunity to request a specific roommate. If no roommate is listed, the desired roommate requests to be roomed with someone else or your state has an odd number, we will work with the lead chaperone to determine a suitable roommate from another delegation. Attendees under the age of 18 will not be paired with attendees over the age of 18.
Council is committed to providing equal opportunities for all youth and families to participate in Council programming, while also taking into account legally-protected characteristic including, but not limited to, race, color, religion, sex/gender, sexual orientation, gender identity or expression, national origin, veteran’s status, disability and physical or mental handicap. You will be able to note if an ADA-compliant room or any other accommodations are needed.
Council’s policy prohibits adults (individuals age 18 and older) from sharing lodging rooms with youth (individuals less than 18 years old), except when the adult and youth are immediate family members) or when the youth’s parent or legal guardian approves staying with the adult.
All adults will have single rooms.
Council will do its best to keep your delegation’s rooms together. Please ensure all roommate requests are submitted by Friday, March 7, 2025 to support Council’s efforts.
Send us your resume at events@4-h.org.
National 4-H Council continues to monitor and follow the latest CDC guidelines as well as any new directives or guidance from the District of Columbia. At this time, there are no proof of vaccination, testing or masking requirements in order to participate in CWF.
These protocols may be updated prior to or during the event(s), based on any new directives or guidance mandated or given by federal, state and/or local government.
You will not be required to put a credit card on file. However participants shall be responsible for any incidental hotel charges and will be billed directly from National 4-H Council if any incidental charges are incurred during your stay. These include, but are not limited to room service, smoking fees, room damage, etc.
The CWF Chaperone Guide will be available in early 2025 and shared with all ticket purchasers and adult ticketholders.